MyCivitas

Why MyCivitas? ¶

Infrastructure is your organisation’s largest investment. Water networks, roads, buildings, and facilities represent billions in value and are essential for service delivery. Yet many organisations lack basic visibility into their asset portfolio - what they own, its condition, and when it will need attention.

MyCivitas provides that visibility. By combining spatial data management with asset lifecycle best practices, MyCivitas enables data-driven decisions about infrastructure spending - helping you get maximum value from limited budgets.

Built for Municipalities ¶

MyCivitas was designed specifically for local government and utility requirements:

• Multiple Asset Types - Water, wastewater, stormwater, roads, buildings, parks, fleet
• Regulatory Compliance - Meet reporting requirements for asset management plans
• Budget Integration - Link asset needs to financial planning and budgeting
• Service Delivery - Connect infrastructure condition to service levels
• Risk-Based Prioritisation - Focus resources where they matter most

Key Capabilities ¶

Asset Inventory ¶

Maintain a complete, accurate record of your infrastructure:

• Spatial location (points, lines, polygons)
• Physical attributes (size, material, age, capacity)
• Condition history and deterioration curves
• Relationships between assets (parent/child, networks)
• Document attachments (photos, drawings, warranties)

Condition Assessment ¶

Systematic approach to understanding asset condition:

• Standardised condition rating scales
• Mobile apps for field assessments
• Photo documentation with geotagging
• Assessment scheduling and tracking
• Deterioration modelling and forecasting

Lifecycle Planning ¶

Optimise your infrastructure investment decisions:

• Remaining useful life calculations
• Renewal and replacement planning
• Maintenance optimisation
• Capital planning scenarios
• Long-term financial projections

Risk Management ¶

Identify and prioritise critical infrastructure:

• Consequence of failure assessment
• Likelihood of failure modelling
• Risk matrix visualisation
• Treatment option analysis
• Criticality-based prioritisation

Mobile Field Tools ¶

Empower your field crews with mobile applications:

• Asset inspections and condition assessments
• Work order management
• Maintenance logging
• Photo and GPS capture
• Offline capability for remote areas

Reporting and Analytics ¶

Communicate asset management information effectively:

• Executive dashboards
• Condition distribution reports
• Capital needs forecasting
• Regulatory compliance reports
• Custom report builder

Implementation Approach ¶

Kartoza’s MyCivitas implementation follows a proven methodology:

Phase 1: Foundation ¶

• System configuration for your asset types
• User setup and role definitions
• Integration with existing systems
• Initial data migration

Phase 2: Inventory ¶

• Data collection strategy
• Field inventory campaigns
• Data quality assurance
• Spatial accuracy validation

Phase 3: Assessment ¶

• Condition assessment protocols
• Assessor training
• Field assessment campaigns
• Condition data analysis

Phase 4: Planning ¶

• Deterioration curve development
• Lifecycle cost modelling
• Renewal planning scenarios
• Budget integration

Phase 5: Optimisation ¶

• Performance monitoring
• Process refinement
• Advanced analytics
• Continuous improvement

Technical Highlights ¶

MyCivitas is built on enterprise-grade open source technology:

• Web-Based Platform - Access from anywhere, no software installation
• PostGIS Database - Enterprise spatial database for millions of assets
• Mobile Apps - iOS and Android for field operations
• API Integration - Connect to financial, work order, and GIS systems
• Role-Based Security - Control access by user and department
• Open Standards - Export data in standard formats anytime

How We Help ¶

As the developer of MyCivitas, Kartoza provides comprehensive services:

Implementation ¶

Full system deployment including configuration, data migration, integration, and go-live support.

Training ¶

Hands-on training for administrators, asset managers, and field users.

Condition Assessment ¶

We can execute condition assessment campaigns for your infrastructure.

Hosting ¶

Managed hosting with backups, monitoring, and guaranteed uptime.

Support ¶

Ongoing technical support, software updates, and continuous improvement.

Custom Development ¶

Extend MyCivitas with custom features, integrations, and workflows.